Rules of Procedure

PART I: MEETINGS

  1. Meetings of the Cabinet of the Ilterish Khagan will be held between 29 January-1 February 2024 at Tevfik İleri Anatolian Religious High School.

  2. The official language is English for the committee.

PART II: PRESENTATION

  1. Each character shall be represented by one delegate.

PART III: THE CHAIRBOARD

CHAIRBOARD

  1. The secretariat shall assign a committee board who will have full powers to ensure the proper functioning of the committee.

  2. The committee board consists of a chair, a vice chair

  3. The Chairperson may preside over all meetings or may designate its vice-chair to do so.

  4. The chairboard shall announce the opening and the closing of each session, direct the flow of debate, grant the right to speak, ask questions, announce decisions, rule on points of order, and enforce adherence to these rules.

PART IV: : CONDUCT OF BUSINESS

Quorum

  1. The chairboard may permit the debate to proceed when at least one-third of the delegates participating in the work of the committee are present. This number of present members shall be required for any decision to be taken.

Right of Reply

  1. The chairboard shall accord the right of reply to a delegate participating who may request it if it's seen as useful to the flow of debate by the chairboard.

  2. A right of reply may not be raised for a right of reply speech.

  3. A right of reply speech shall be at most 45 seconds long, and be done following the speech in which the right of reply was raised.

Motions

  1. Delegates should give their motions after the chairboard's call for the opening of the floor.

  2. After the floor is open points have the top priority in the order.

  3. Delegates should give their motion after gaining the chairboard's recognition by raising their placards.

  4. If there is more than one motion, the motion stated with a longer time range than the other motions shall be voted first.

  5. A motion requires a second and no objections to pass. If there is an objection the chairboard will have a procedural voting.

  6. The chairboard preserves every right to grant motions without going for voting and limiting the time for the motions.

  7. A motion sentence may be structured like the following: "Motion to talk about ___ in moderated/unmoderated caucus for ___ minutes, individual speaker time being ___ minutes.".

Motion to adjourn the meeting

This motion may be raised to suspend all the activities of the body until the next ILERIMUN conference and requires a two-thirds majority to pass.

Motion to suspend the meeting

This motion may be raised to Suspend the Meeting in order to suspend all functions of the body until the next meeting.

Motion to close the debate

  • A delegate may at any time move to the closure of the debate. In addition to the proposer of the motion, permission to speak on the motion shall be accorded only to one representative in favor and to one opposing the adjournment, after which the motion shall, subject to the order of motions, be immediately put to the vote.

  • This motion may be overruled by the chairboard.

Motion to extend the caucus

This motion may only be raised during a caucus to extend its total duration.

Motion to terminate the caucus

This motion may be raised during a caucus unless there is already an entertained speaker for the related motion at that particular moment.

Order of Motions

  1. The motions below shall have precedence in the following order over all other motions before the meeting:

    1. To suspend the meeting;

    2. To adjourn the meeting;

    3. To close the debate.

Points

1. Point of Personal Privilege

Whenever a delegate experiences personal discomfort, he or she may raise this point to request the discomfort to be corrected. This point may only interrupt a speaker if the delegate speaking is inaudible.

2. Point of Order

If there are any concerns about the application of the rules of procedure in the committee this point may be raised. This point may never interrupt a speaker.

3. Point of Parliamentary Inquiry

When the floor is open, this point may be raised in order to ask a question regarding the rules of procedure. This point may never interrupt a speaker.

4. Point of Information

Any kinds of questions that cannot be obtained by the other points may be asked as a point of information when the floor is open. This may never interrupt a speaker.

Caucuses

  1. The time given for a caucus cannot exceed 20 minutes.

  2. Caucuses cannot be given an extension that is longer than the original caucus's duration

  3. Delegates cannot give extension to extension.

  4. Caucuses may be terminated with the chairboard's consent.

  5. The first caucus of each session shall be moderated.

  6. The individual speaker time should be stated for a moderated caucus.

  7. There are two types of caucuses:

Moderated Caucus

1. Delegates are not permitted to 
    a.Talk without the chairboards permission
    b.Walk around 
    c.Talk to other delegates.
2. Delegates may communicate by message papers.

Unmoderated Caucus

1. Delegates may
    a. Talk without chairboards permission
    b. Walk around
    c. Talk to other delegates.

Semi-Moderated Caucus

1. Delegates may
   a.Talk without chairboards permission
   b.Talk to other delegates
2. Delegates should refrain from cross-talking

PART V: DECISION MAKING

General Agreement

  1. The Committee shall make its best endeavors to ensure that a general agreement is achieved on the work of the committee.

Voting Rights

  1. Each representative participating shall have one vote.

Meaning of the Phrase "Present and Voting"

  1. "Present and voting" means that the delegate is present and will be casting an affirmative or negative vote. Present and voting representatives shall not abstain.

Method of Voting

  1. The committee shall normally vote by show of hands, except that a delegate may request roll-call voting, which shall then be taken in the English alphabetical order of the names of the participants. The name of each present state shall be called, and the representative shall reply "yes", "no" or "abstention". The representative may request an explanation of vote speech by stating "with rights".

Procedural Voting

Voting on any matter other than draft resolutions and amendments is considered procedural. Abstentions shall not be allowed. A simple majority is required for the voting to be successful. Every member present must vote. If the number of votes cast does not equal the number of members present, the chair board shall take the vote repetitively until every member has used their vote.

PART VI: FLOW OF THE COMMITTEE

Roll Call

  1. At the beginning of each session, the chairboard shall record the status of the Members present and determine the required majorities.

  2. The roll call shall be performed in the English alphabetical order.

  3. Members shall state their status as "present" or "present and voting when" they are called upon.

  4. Members who have not replied to the roll call will be treated as absentees, even if they are physically present until they send a message paper to the chairboard stating their presence.

  5. Members that have missed more than half of the time allocated for the session cannot alter their statuses from ‘absent’. Such Members cannot join the debate, nor exercise their voting rights. Members marked absent may not join the debate or vote until their status is changed by the chairboard.

Opening Speeches

  1. Every delegate should deliver an opening speech after the agenda is set in the first official session.

  2. The opening speeches cannot exceed 1.30 minutes.

PART VII: DOCUMENTS

There are 5 types of documents in this committee: personal directive, joint directive, information directive, press releases, top secret directives

Personal Directive

  1. A personal directive should answer the questions of where, when, what, who, and how.

  2. This directive should be written clearly.

  3. A personal directive can only be written with the powers that the character has in the cabinet.

  4. Before sending it to the crisis team, the character should sign the directive and obtain permission from the chair.

Joint Directive

  1. A joint directive should answer the questions of where, when, what, who, and how.

  2. This directive should be written clearly.

  3. A joint directive can only be written with the powers that the characters involved with the directive have in the cabinet.

  4. Before sending it to the crisis team, the characters contributing to the directive should sign the directive and obtain permission from the chair.

  5. Time and date should be written on the directives first page

Committee Directive

  1. A committee directive should answer the questions of where, when, what, who, and how.

  2. This directive should be written clearly.

  3. A committee directive can only be written with the powers that the committee has.

  4. Before sending it to the crisis team, the committee should sign the directive and obtain permission from the chair.

  5. Time and date should be written on the directives' first page

Press Releases

  1. Depending on the severity of the crisis, one or more delegates may issue press releases.

  2. Press releases should state their purpose clearly.

  3. The characters involved in the press release should sign it and obtain permission from the chair before sending it to the crisis team.

  4. The press release should include the time and date.

Information Directives

  1. One or more delegates can send this type of directive to obtain any type of information.

  2. Only intelligence within their powers can be obtained by the delegates sending this directive.

  3. The character or characters should sign the directive and obtain permission from the chair before sending it to the crisis team.

  4. The time and date should be written on the first page of the directive.

Top Secret Directives

  1. A top secret directive should provide answers to the following questions: where, when, what, who, and how.

  2. This directive should be written in a clear and concise manner.

  3. This type of directive is sent directly to the crisis team without the approval of the chair.

  4. One or more characters can write this directive.

  5. The time and date should be written on the first page of the directive.

  6. A top secret directive can only be written with the powers that the cabinet characters involved with the directive have.

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